Unit 441 Board Meeting Minutes 11-6-11

 

Present:  Helen Miller, Greg Trautman, Alex Rajala, Ginger Anderson, Darlene Kemper, Nancy Sjoblom, Jim Remy, and Victoria Sheldon (attended the last part)

 

Absent:  Ralph Wilhelmi and Fay Bronson,

 

Guest:  Brad Kalweit

 

Meeting was called to order by President Alex Rajala.

 

  1. Treasurer report:  Greg reported that we had 22 ˝ tables fewer at the PowWow this year.  Last year we had 305 tables and this year we had 282 ˝ tables.  We netted $503.41.  Checking and savings for the club now totals about $7100.  Greg will be putting together the yearly report next month.  He anticipates receiving about $700 from ACBL in January for the yearly reimbursement (formerly was a quarterly reimbursement).  All of the exact amounts will be in the December annual report.

 

  1. Brad gave an Easybridge report:  Brad discussed how he came to take over the club and the original financial arrangements which evolved into the Unit paying for advertising of the Easybridge classes and Brad paying for everything else.  He pointed out that we have 225 members in the unit and 154 have fewer than life master points.  He feels the high number of members at the lower levels is directly due to the Easybridge classes.  He asked for the Board to authorize a contribution to Easybridge advertising of $2500, $750 of which would be reimbursed to the club by ACBL.  The advertising is the flyer in the Olympian newspaper.  The flyer is put in the paper twice.  He anticipates a new class starting in January.  The advertising deadline would be mid December.  The board asked about exploring other types of advertising because paper readership is down.  Brad felt advertising in the paper has been the most successful advertising he has used.  He has advertised on the Olympian website.  He asks at the class where people heard about the class.  Not one person saw the advertisement on the website.  He relies on the paper advertisement and club members recruiting new players.  Motion was made, seconded and carried to support Easybridge advertising up to a maximum of $2500 with the understanding that $750 will be reimbursed from ACBL.

 

  1. Elections:  The following positions are up for reelection in January:  Alex, Greg, and Fay.  Vicky was appointed to fill David Fallen’s position until a new election.  Darlene Kemper is resigning because she is moving away.  That leaves five positions vacant.  An election committee was established.  The members are Sheila Smith, Ginger Anderson, and Ann Garland.  Sheila is the chair.  The committee will organize the election.

 

  1. December unit game will be on December 4th even though the nationals will still be in Seattle. 

 

  1. September replacement game – When we signed the contract with Brad, we agreed to pay him $300 for the month of September, even though we wouldn't be using the facility in September.  To compensate for that, he is allowing us to hold two more games throughout the year.  Helen will be submitting a proposal to the board for some dates once she gets a few more details worked out.

 

  1. PowWow flyers needs to go out in January.  We need a chairperson for the PowWow.  Ginger is willing to help but does not want to be chair.

 

  1. The first unit game in 2012 will be the second Sunday in January.

 

  1. Ginger has the PowWow notebook and will bring it to the next meeting.

 

 

Respectfully submitted

Nancy Sjoblom

Unit Secretary