Unit 441 Board Meeting Minutes 7-3-11

 

Present:  Jim Remy, Ginger Anderson, Darlene Kemper, Helen Miller, Alex Rajala, Fay Bronson, Nancy Sjoblom

 

Absent:  Greg Trautman, David Fallen

 

  1. Reports.

 

    1. Treasurer:  Greg sent a note with our current balance, $7882.00.
    2. Pow Wow:  Dave will continue as Pow Wow chair despite his move to Arlington. We will miss him! Arleen is vice-chair, Louise is considering becoming a Pow Wow understudy. Fay will put sign up sheets on the bulletin board for bringing food for the Pow wow. Kimberly may need a few more caddy volunteers. Karen is partnership chair.

 

  1. Old Business.

 

    1. Unit Directory:  Fay is currently formatting the new directory.
    2. Novice Swiss at the Pow Wow:  We agreed to add the event for 2012. The flyer needs to reflect this and 2012 sanction approved even before the 2011 tournament is held.
    3. Nationals – November 30th is our day for volunteers.  Ginger will pick up tourist information for the Olympia area to take up.  Alex will check on whether there is a reduced parking rate for volunteers.  Other transportation options were discussed including using the sounder train and Fay or Debra using a van to pick up volunteers.  A sign up sheet has been posted at the club for volunteers. 
    4. Jim brought up the recent negotiations on the site change to the Clubhouse and recommended that some board discussions should be closed when discussing issues like this.  Several board members disagreed and felt all board meetings are open meetings.  It was noted that Board meetings are open to all except for executive session meetings which can be used for personnel issues.  There was additional discussion about the need to be respectful of different points of view and we should be able to discuss issues openly without fear of retribution.
    5. The board agreed to put Easy Bridge on the October agenda so that a last minute decision will not be required.

 

  1. New Business

 

    1. Amending the Bylaws:  We discussed having a club representative from Alderbrook and Centralia.  The board was interested in their involvement but did not see that they should have to be a board member.  Alex will ask if someone is interested in being a representative.  The by-laws were approved as amended.  The changes are that there are now 9 board members, electronic notification of meetings is acceptable, and voting by electronic mail is also acceptable.
    2. Site for unit picnic:  The unit has usually had a picnic between sessions during the August games.  Jim will work towards locating a site, probably at a local park.  Alex will find another volunteer to help organize the picnic.
    3. September Unit games:  Helen and Alex will try to come up with a couple of games to replace the September Unit game.  North American Pairs and Grand National Teams were mentioned.
    4. Ginger asked about free plays at unit games.  Today the director got a free play.  In the past new players from Brad’s classes, people who have contributed a lot to the club and standbys at the games have received free plays. 
    5. Bulletin board:  Someone needs to hang the Unit bulletin board.  Nancy will see about getting it mounted on the wall. 

 

 

Respectfully submitted by Nancy Sjoblom, Unit Secretary