Unit 441 Board Meeting Minutes 7-4-10

Present:  Helen Miller, Greg Trautman, Ralph Wilhelmi, David Fallen, Alex Rajala, Phil Clark, and Jim Remy, Fay Bronson

Absent:  Greg Trautman

Present but playing bridge instead of attending most of the meeting:  Nancy Sjoblom 

1.    Treasurer report – No report because Greg was absent.

2.    Pow-wow – David provided a Pow-wow report. 

Ralph advised the directors make their own hotel reservations and we don’t need to do anything.
 
There was discussion about Bridgemate scoring.  The use of them last year made things go smoothly and the rental charge was not very much.  We got them through the Director last year.  Alex is going to talk to Sheila about how we made arrangements last year.

PDI is bringing 100 tables which is more than we need.  Lynda Cole (owner) said it is easier for her to pack them in units of 100.  We will be charged for what we use, at the same rate as last year.  Lynda Cole is hoping to retire next year and has not yet found a buyer for her business.  If PDI isn’t in business next year, we will have to do some logistical work to get all of the equipment and supplies for the 2011 tournament.

All Tournament Committee chairs have been confirmed.  Alex will talk to Carolyn about the issue of stand-by players.

Fay discussed her luncheon plans for the Swiss Team day, and said she will be distributing sign-up sheets for people to bring goodies.

PowWow links have been established on our own web site and on the ACBL website.  A link has been requested for our page on the District 19 web site.  Helen will email tournaments @ACBL.com to see if they will send the flyer out by email.

People have been identified for taking tournament fliers to Anacortes, University Place (done), Lynnwood, and Hood River.

Dave will try to find a volunteer “coffee boss” to relieve Fay of the need to supervise that on top of the million other things she is doing.

The certificate of liability has been obtained from the ACBL’s insurer.  Thurston County Fairgrounds has been sent a copy.

Helen will check with Maureen about the possibility of issuing a press release about the tournament.

Fay will list and map local restaurants so players can find places to eat.

Fay is also looking into finding a mobile espresso outfit willing to park outside our front door.

3.    New business –

Annual picnic – Will be held the first Sunday in August (8-1).  First choice for where to hold the picnic is at the playing site.  Alex or Ralph is going to check with the facility contact to find out if this is OK.  Other options would be at a park or at Steve Hosch’s house.  Unfortunately, Steve won’t be home.  The unit provides hamburgers, hotdogs and condiments.  If we have it at the playing site we will need grills.

Cliff has suggested using average master points to stratify the pairs games.  After discussion the Board agreed with this recommendation.



Respectfully submitted by Nancy Sjoblom based on notes written by David Fallen and Helen Miller.  Thank you for the help.