Unit 441 Board Meeting Minutes 4-4-10

Present:  Helen Miller, Greg Trautman, Ralph Wilhelmi, David Fallen, Alex Rajala, Phil Clark, Nancy Sjoblom, and Jim Remy.

Absent:  Fay Bronson

1. Treasurer report – Greg reported we have $4600 to $4700 in the bank.  He will get the tax ID number from Kim.
   

2. Pow-wow – David reported that he got the sanction numbers.  He does not have caddies arranged.  Lunch for swiss teams has not been determined.  We have the fairground reserved for this year and the next two.  We will need to pay $3100 in July.  Brad is making final copies of the flyer.  Board members will take copies of the flyer to tournaments.  Carolyn St. Clair will be the partnership chair.  The tables have not been arranged yet.  David will check with Sheila about insurance.
   

3. Old business –
   

1. Schedule – decision was made to keep the current schedule unless we find a reason to change it.  Greg will tell Armondo that we are keeping the current time schedule.
2. Bridge mate purchase – It costs $112 per table and $300 for the server.  There was consensus that is too much money for one game a month.  We may be able to rent them for the pow-wow.
   

4. The Board discussed promotion of games and tournaments.  A flyer welcoming new members and a post card listing the unit games for the year were considered.  No decision was made.
   

5. Website – doteasy.com costs $25.00 to register the domain name and there is no charge for hosting.  There are no banners or pop up ads.  David thought they would be a good place to establish a web site for the club.  Motion was approved to authorize $25.00 to register a domain name and set up a website.  ACBLunit441.org will probably be the name.
   

6. E-mail votes – Consensus appeared to be that email votes are OK for decisions that need to be made quickly like moving a game or authorizing a payment.  Most felt it should be avoided for complex issues that involve discussion.  Concern was expressed about sending copies of emails to people who are not board members, but asking for input from people is appropriate.  Authorization of payment for easy bridge should be considered at the October meeting.
   

7. Entries – Ralph balanced the field as he sold entries so the game got started more quickly today.
   

8. Income and expenses for the year:

Income:  Pow-wow, unit games, and quarterly reimbursement from ACBL.

Outgo:  Easy bridge, supplies, unit game, pow-wow, unit dinner, bridge mate (on hold)

9. Supplies – We are running low on travelers, table entries, and personal score sheets/convention cards.  Alex will bring some from his supply.

Respectfully submitted by Nancy Sjoblom